General Information for Directors
Wristbands |
Band Director Check-InBand Directors will go to the stadium community room inside the stadium gates to the LEFT to check in. The room is located directly across from the elevator. There you will be given your wrist bands, schedule, and assigned a band monitor to accompany your band to the warm-up area. If you have not paid, you may pay at this time.
Please turn in your script at check-in if you have not sent it in. 
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Wristbands will be given to the directors upon check-in for directors and chaperones. A maximum of 25 chaperone wristbands will be available.
- Band Directors - Each band director will receive a wrist band. There is no limit to the band director wrist bands. They will give the band director access to the 5th floor box viewing and hospitality, and second floor video viewing with your band.
- Chaperones - Band directors will be given a maximum of 25 chaperone wrist bands. This will allow field access during the band's performance and in and out privileges to the stadium. Additional chaperone wrist bands may be purchased for $10 each.
- VIP - Wristbands are available at the side ticket window. VIP wristbands allow complimentary admission and access to the 5th floor viewing and hospitality area for your school and district administrators and school board.
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>>VIP Invitation Letter 2021 |
Grilling Out
Please let our parking lot attendants know when you arrive that your band needs an area to eat dinner. One will be assigned to you. Please place all trash in the provided large trash bin on the bus parking lot.
For Your Safety
Directors: As a safety precaution, PLEASE be sure that all your participants perform in SHOES- including color guard. The surface of the field can be very hot. Also, no motorized vehicles will be allowed to drive onto the field. There is no surrounding track. Equipment haulers will not be allowed into the field area, including pit. Thank you.
For Your Safety
Directors: As a safety precaution, PLEASE be sure that all your participants perform in SHOES- including color guard. The surface of the field can be very hot. Also, no motorized vehicles will be allowed to drive onto the field. There is no surrounding track. Equipment haulers will not be allowed into the field area, including pit. Thank you.
Festival Refund Policy
Notice: With Administrator Approval, REFUNDS will be issued for bands withdrawing by September 3, 2021.
NO REFUNDS will be issued for bands withdrawing after September 3rd.
NO REFUNDS will be issued for bands withdrawing after September 3rd.
Festival Communication
All correspondence regarding the Marching Festival will be done electronically. Please refer to this site to print all forms, maps, schedules, and general information about the contest. Note: Please email the script by October 4th to birdvillemarchingfestival@gmail.com.
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Educational Use Video - Use link below to pre-purchase
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Payment arrangements will need to be made directly with Inspired Imaging prior to the contest. This can be done online, with a boosters check, or through a school PO.
Inspired Imaging will need to know IN ADVANCE if you want a video recording, as they are only allowed to record groups that have made arrangements BEFORE they take the field. If you find yourself at contest and have missed making the arrangements, please email Shawn@Inspired-Imaging.com right away and they will quickly add you on the list. High-cam videos will be produced in Full HD 1080p with excellent sound and uploaded to Dropbox the night of the contest. They will send you a download link immediately after upload. Please whitelist Shawn@Inspired-Imaging.com in your email client list to be sure you receive your link. If you haven’t received your link by the morning after the contest, please email Shawn@Inspired-Imaging.com. The fastest and easiest way to order is online with a credit card using the link below. Just add 1 UIL marching video ($45) to your cart and make sure to give your school name, contest name, and performance date in the “special instructions” box just above the final checkout button. If ordering with a check, please make sure to email Shawn@Inspired-Imaging.com so he gets you on the contest list. If using a PO, email for a quote/invoice to be sent to you. Checks can be mailed to: Inspired Imaging 1901 W. Nathan Lowe Rd Arlington, TX 76017 |
Consultation Sign-Up
Each band will be given the opportunity to sign up for a consultation room upon check-in. All band members and band directors are asked to enter the second floor viewing area through the far west stairwell green doors. A hostess will show you to your consultation room where you can review your judges comments that will be provided on a jump drive. A computer will be available, complete with HDMI hook-ups.
Adjudication - Competition Suite
Judges will be utilizing Competition Suite.
